Document management is about the administration of documents within the company. The flow of information should be designed as efficiently as possible here, as information and documents originate from a wide variety of sources and often travel a long and winding path within the company. Document management is relevant for both analog and already digital documents.
However, analog document management has a number of disadvantages, some of which are considerable. First of all, data protection and GoBD-compliant archiving is very time-consuming. There is always the risk that a document is sorted incorrectly and can therefore no longer be found. In addition, a large amount of working time is spent searching for or forwarding and archiving documents. In addition, paper files and folders take up a lot of space, since many documents are needed and archived in multiple copies.